Meeting Minutes

Minutes September 11, 2019

Minutes August 7, 2019

Minutes July 10, 2019

Minutes June 12, 2019

Minutes May 8, 2019

Minutes April 10 2019

Minutes March 13 2019

Minutes February 13 2019

Minutes January 10, 2019

Public Hearing Budget Meeting Minutes  December 13, 2018 

Minutes December 12, 2018 

Public Hearing Budget Meeting Minutes November 29, 2018 

Minutes November 14, 2018 

Public Hearing 2019 Water Rates Meeting Minutes

Minutes October 10, 2018

Work Meeting September 26, 2018 

Minutes September 19, 2018 

Minutes August 8, 2018 

Minutes July 12 2018

Minutes June 14, 2018 

Minutes May 10 2018

Minutes April 12 2018

Minutes March 8 2018

Minutes February 9, 2018

Minutes January 11-2018

Minutes December 14 2017

Special Meeting Minutes 12-07-2017

Public Budget Hearing 11-16-2017

Minutes 11-09-2017

Special Meeting Minutes 10-26-2017

Minutes 10-12-2017

Special Meeting Minutes 09-28-2017

Minutes 09-21-2017

Minutes 08-10-2017

Minutes 07-13-2017

Minutes 06-08-2017

Minutes 05-11-2017

Minutes 04-13-2017

Minutes 03-09-2017

Minutes 02-09-2017

Minutes 01-12-2017

Minutes 12-08-2016

Minutes 12-01-2016

Minutes 11-17-2016

Minutes 11-10-2016 (2)

Minutes 11-10-2016

Minutes 11-03-2016

Minutes 10-27-2016

Minutes 10-13-2016

Minutes 09-13-2016

Minutes 08-11-2016

Minutes 07-14-2016

Minutes 06-09-2016

Minutes 05-12-2016

Minutes 04-14-2016

Minutes 03-10-2016

Minutes 02-11-2016

Minutes 01-14-2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Westwood Lakes Water Board Meeting MinutesDecember 10, 2015Attendees:
President – Eric Keehn                                                                                               Secretary – Frances McLaurin
Treasurer – Candy Amerine                                                                                        Member – Gina Wesolek
Consultant – Terry AmerineLocation:  People’s National Bank Meeting Room, 651 Scott Ave, Woodland Park, CO6:01 pm Meeting called to order by Eric KeehnPublic Comments
-        No public comments.
Agenda Discussion
-        Compliance Calendar was added to new business.
Consent Items/Financials
-        Minutes from the December 10th meeting were reviewed.
-        Bookkeeper’s Report – November, 2015 unaudited financial compilation: Presented by Candy.
-        Check Review – Candy presented checks and explained invoices.
-        Account Status/Billing Issues – Candy reviewed these.
Candy turned in the safety items purchased to get reimbursed by 50% from the safety grant.
Board discussed adding Gina Wesolek to the signature card at Vectra Bank.  Eric made a motion to add Gina to the signature card and Candy seconded the motion.  It passed unanimously.
Frances motioned to accept the Consent Items/Financials as presented.  Gina seconded the motion and it passed unanimously.
Operator in Charge Report
-        Plant is running well.  Marty advised that there are enough chemicals to last in to February but will need a check for the monthly testing slips.  Dam leakage is down due to the increasing frost line.
Old Business
-        Rules & Regs – Reviewed Article V.
-        Infrastructure – Nothing new to report.
-        Verizon – Terry gave an update.
-        2016 Budget – Terry delivered to Cripple Creek to be filed.
-        Board Membership – Tabled
New Business
-        Security Protocol – Discussed putting an alarm on the pump house and locks on the well heads.  Everything else on the wells is locked.  Board will make a decision on security in January.
-        Sending Unit Replacements – Discussed exploring options of replacing sending units and looking at the cost of updating the computer.
 
-        Compliance Calendar – Candy handed out the 2016 Calendar of Statutory Deadlines.  Terry will file the Map of the District boundaries with no changes.
Board Discussion
Monthly Meeting Adjournment
-        Eric adjourned the meeting at 8:15 pm.
Respectfully Submitted by:      ___________________________________
Frances McLaurin, Secretary
Approved by:
_______________________________________                 _____________________________________
Eric Keehn, President                                         Candy Amerine, Treasurer
________________________________________
Gina Wesolek, Board MemberWestwood Lakes Water Board Meeting Minutes
November 12, 2015
Attendees:
President – Eric Keehn                     Secretary – Frances McLaurin
Treasurer – Candy Amerine                Water Operator – Marty Parrish
Consultant – Terry Amerine
Location: People’s National Bank Meeting Room, 651 Scott Ave, Woodland Park, CO
6:07 pm Meeting called to order by Eric Keehn
Public Comments
 No public comments
Agenda Discussion
 Photo’s for ID’s was added to new business
Consent Items/Financials
 Minutes from October 8th meeting were reviewed, as well as those from Special Meetings held October 13, October 29, and November 5.
 Bookkeeper’s Report – October, 2015 unaudited financial compilation: Presented by Candy.
 Check Review – Candy presented checks and explained invoices.
 Account Status/Billing Issues – Candy reviewed these.
Discussed the invoice from Corpro and it was determined that they did not send one with the contract.
Frances motioned to accept the Consent Items/Financials as presented. Candy seconded the motion and it passed unanimously.
Operator in Charge Report
 Plant is running well. The annual augmentation report was completed. The water drip on Valley Lane is still off but Marty will monitor the ground frost to determine when to turn it on. Dam leakage is at 2 gpm’s due to the high lake levels. Marty ordered five hydrant extension flags so that the hydrants can be seen when snow plowing.
Old Business
 Rules & Regs – Reviewed Article IV
 Infrastructure – Mountain Mutual – Reported that we can use up to 6.2 acre feet of water. We used 3.8.
 Verizon – Terry gave an update on the invoicing problems.
 2016 Budget – Public meeting is set for December 3rd at which time the budget will be signed.
 Board Membership – Candy moved that the board accept Gina Wesolek to the board and Eric seconded the motion. Gina Wesolek was sworn in.
 Contracts – Marty Parrish and Terry Amerine signed their respective contracts as written.
New Business
 Photos for water board ID’s – Took pictures for ID’s.
Board Discussion
 POA meeting – Discussed the options of paving the roads.
Monthly Meeting Adjournment
 Eric adjourned the meeting at 8:17 pm.Respectfully Submitted by: ___________________________________
Frances McLaurin, Secretary
Approved by:
___________________________________ ________________________________
Eric Keehn, President Candy Amerine, Treasurer
____________________________________
Gina Wesolek, Board MemberWestwood Lakes Water Board Meeting MinutesSeptember 18, 2015Attendees:
President – Eric Keehn                                                                Secretary – Frances McLaurin
Vice President – Rodney Ulferts                                                Water Operator – Marty Parrish
Treasurer – Candy Amerine                                                        Consultant – Terry AmerineLocation:  People’s National Bank Meeting Room, 651 Scott Ave, Woodland Park, CO6:07 pm Meeting called to order by Eric KeehnPublic Comments
No public comments
Agenda Discussion
Rodney Ulferts’ resignation was added to new business.
Consent Items/Financials
-          Minutes from August 13th meeting were reviewed.
-          Bookkeeper’s Report – August 2015 unaudited financial compilation:  Presented by Candy.
-          Check Review – Candy presented checks and explained invoices.
-          Account Status/Billing Issues:  Candy reviewed these.
-          A new supply account was opened for repairs and maintenance.
-          Candy motioned to let Account #196 pay in two payments per water user’s request.   Eric seconded the motion and it passed unanimously.Frances motioned to accept the Consent Items/Financials as presented.  Rodney seconded the motion and it passed unanimously.
Operator in Charge Report
-          Plant is running well.  Marty’s report about the newly installed hydrant is listed under New Business.
Old Business
-          Rules & Regs – Tabled until the next meeting.
-          Infrastructure – No updates
-          Squirrel Patrol – Probably finished for the season.  There were no expenses this year.
-          Bike Rack – Has been installed by POA and everyone liked the location.
-          Joint POA-WLWD Event – The turnout was not as good as expected.  POA is discussing changing the date to somewhere between Memorial Day and July 4th for next year.
-          New Equipment for Verizon – Terry reported that he is still working on a solution and hopes to have everything in place by the end of the month.
2016 Budget
-          Candy received the required information from the county today and she will prepare the rough draft for the Budget work meeting scheduled for 10-13-2015.Small District Coalition Meeting
-          Eric reported that he learned that Ridgewood Water District has recently put in a new section of water main using an alternate material – Polypipe 6” line.  The board discussed the possible use of this type of material in Westwood Lakes Water District when future sections of water main need replacement.   The Board mentioned the need for researching this material option related to National Sanitation Foundation (NSF) approval.Board Membership
-          Rodney Ulferts stated that he will now be working out of state and he, therefore, turned in his resignation effective September 18, 2015 at the end of the meeting.   The Board requested that Rodney be removed from all bank signature cards.
New Business
-          New hydrant on Loafers Lane – Eric called to let people know that they were installing the new hydrant and everyone is happy to have it.  They were out of water for only one hour and eight minutes.  They had to move the hydrant down about 75 feet due to gas lines and utility lines and put in a riser.
-          Snow Plowing – A proposal has been submitted.  Other options were discussed.   The board will discuss at the next meeting.
Board Discussion
None
Monthly Meeting Adjournment
Eric adjourned the meeting at 8:35 pm.
Respectfully Submitted By:
______________________________
Frances McLaurin, Secretary
Approved by:
__________________________________                _______________________________
Eric Keehn, President                                         Candy Amerine, Treasurer<><><>Westwood Lakes Water Board Meeting MinutesAugust 13, 2015Attendees:
President – Eric Keehn                                       Secretary – Frances McLaurin
Vice President – Rodney Ulferts                       Water Operator – Marty Parrish
Treasurer – Candy Amerine                              Consultant – Terry Amerine
One member from the publicLocation:  People’s National Bank Meeting Room, 651 Scott Ave, Woodland Park, CO6:06 pm Meeting called to order by Eric KeehnOperator in Charge Report
There was a service line leak on Club Drive and it has now been fixed.  Corpro tested the cathodic protection and everything tested well.  Five Star Automation replaced the red-lion unit (well depth indicator) because the old one was bad.  Also the transducer in the well is bad but to replace it would mean pulling it from the well.  All agreed to wait until the pump needs to be replaced to replace the transducer at the same time.  The electricians reprogrammed the auto start on the V.F.D. drive.  The auto start program was set to 0; therefore, it would not auto start. It was reset to 2 and it should auto start now.  There has been abnormally high water usage on Illini Dr.  It is being metered and the renter is working with the landlord to get it resolved.  All well meters were tested last month and all passed but the master meter.  Marty is now doing reads off of the individual wells.  Reporting of water loss due to unaccountable reasons should now be more accurate.  Installation of the new hydrant on Loafers Lane will be done in about three weeks.
Public Comments
A resident came to the meeting and questioned water payment processing.  He did not understand why his was late.  Said this is the first time that he had been late.  Terry told him that he received two checks in the same envelope and the second check was dated two days later.  Terry suggested that he talk to bank.  The board agreed to waive the late fee this time.   The resident wanted to know if the water bills could be sent electronically.  Candy explained that we do not have a program in place to do that and would have to check on the legal ramifications and costs if the board was to consider that option in the future.  Questions were asked about our bond financing and there was a discussion.
The resident was also concerned about WLWD providing water to Woodland Park and the city’s possible increasing needs.  Eric explained that Westwood Lakes residents have first priority.  Woodland Park has not accessed WLWD water in 2015 and does have many other resources for water.  When Woodland Park does purchase water, our water operator monitors the usage and our Westwood Lakes residents’ needs.  It was also mentioned that Woodland Park has its own pump house.
Agenda Discussion
Nothing added
Consent Items/Financials
Minutes of July 9th meeting:  Presented by Frances
Bookkeepers Report – July 2015 unaudited financial compilation:  Presented by Candy
Check Review – Candy presented checks and explained invoices.
Account Status/Billing Issues:  Candy reviewed the account status and billing issues.  Candy had Marty approve invoices in question before the meeting.
Rodney motioned to accept the Consent Items/Financials as presented.  Frances seconded the the motion and it passed unanimously.
Old Business
Rules and Regs – Tabled until next meeting due to time
Infrastructure – No updates
Squirrel Patrol –  Going well, not as many holes as expected
Bike Racks – Candy checked with the SDA legal department and they thought it would be OK for the WLWD to allow the POA to install the bike rack.  The POA has decided to go with the nine bike rack.
2014 Audit – Completed before deadline and did not encounter any significant problems.  The audit is available on the Colorado State site.
Joint POA-WLWD Event – Starts at 11:00 am and ends at 2:00 pm.  One hundred residents attended last year.  POA will provide name tags.  Candy proposed making cards for prizes and will get the cards and markers.  Eric and Terry will assist fishermen.  Marty will provide tours of the water facilities.New Equipment for Verizon – New equipment will be installed due to updated technology requirements.  Data has been transmitted over a voice line.  The board is looking at options related to the needed changes.
New BusinessAfter a board discussion, Frances made a motion to raise the water rate by 2.7% based on Denver/Boulder/Greeley CPI for all water users effective  January 1, 2016.  Candy seconded the motion and it passed unanimously.There has been a DCU (data collection unit) data transmission failure since August 2, 2015.  Steps to resolve required updating of equipment are in process.  Terry has tried to reset the old equipment that Mountain States Pipe installed seven years ago.  The unit is still receiving but not sending out.
Board Discussion
None
Monthly Meeting Adjournment
Eric adjourned meeting at 8:58 pm.Respectively Submitted By:         _________________________
Frances McLaurin, Secretary
Approved by:
________________        _______________________        ________________
Eric Keehn, President         Rodney Ulferts, Vice President            Candy Amerine, Treasurer<><><>Westwood Lakes Water Board Meeting MinutesJuly 9, 2015Attendees:
President – Eric Keehn                            Secretary – Frances McLaurin
Vice President –Rodney Ulferts             Water Operator – Marty Parish
Treasurer – Candy Amerine                    Consultant – Terry AmerineLocation:  People’s National Bank Meeting Room, 651 Scott Ave, Woodland Park, CO6:08 PM Meeting called to order by Eric KeehnPublic Comment
Fred Brocklesby from Westwood Lakes POA came to discuss the proposed bike rack and the August picnic.
Agenda Discussion
Added draining water from lake for County to Old Business; Added Apparel for Water Board and Safety Budget to New Business
Consent Items/Financials
                The July 9, 2015 meeting minutes:  presented by Frances.
Bookkeepers Report -  June 2015 unaudited financial compilation:  presented by Candy.
Check Review:  Candy presented the checks and explained invoices.
Account Status/Billing Issues:  Candy reviewed the account status and billing issues.
Rodney made the motion to approve the consent items/financials as presented.  Candy seconded the motion and it passed unanimously.
Frances signed signature card for Vectra Bank.
Operator in Charge Report
Hydrant Installed on 7/22 with new line, valve, and extension.  Homeowner appears satisfied with restoration.
Plan to install Loafer’s Lane hydrant later this month, depending on the weather.
7-12-2015, Sunday afternoon – plan to test the well and master meters for state compliance.  Marty ordered chemicals for the remainder of the year.
Red Lion unit tells depth of well #3 and is not reading correctly but the well is operating as it should.  Replacement could wait until the end of the year.
Water testing for lead and copper in 5 homes is in process as part of an every 3 year requirement.
Lake contamination due to solar batteries dumped in the lake this winter is at an acceptable level.
New rules may come out from the Colorado Department of Health and Environment in 2016.  Our storage tank testing is scheduled for this summer per requirements.
Terry asked if a dam leak test has been done. It has not been done yet due to weather and soil conditions.  The retaining pond that collects gravel to protect the lake needs to be cleaned out.  Terry will notify the county.
Old Business
Rules and Regs – educationWent through contents in general, read Article 1 and discussed for clarification, read Article II definitions.  Candy suggested that we move forward through the Rules and Regs Articles each month.New WLWD annual budgets would include an estimated expense of $10 per new resident times the number estimated new residents.
Infrastructure – no changes.
Squirrel Patrol – Last Saturday, used 25 canisters.  Appears Richardson squirrels are being controlled.  Next date will be 7-18 at 10 AM.  Eric and Fred offered to help.
Bike Racks:  WLWD will experience no difference in liability per the insurance company.
Candy will to call the SDA to check on legal opinion.  POA is going to provide bike rack and labor to install it.  It will be made out of pipe with no slab and will hold seven bikes.
The rack will be off the road near the bulletin board.
2014 Audit
Candy completed the audit letter and submitted it to the CPA.   Completed audit will be submitted 7-31.
Joint POA-WLWD Event
Aiming for 8/15/2015, Saturday – 11:00 AM-2:00 PM.  Marty will give Water System information tours.  POA will provide the insurance and rental agreement.  POA will provide meat. Bring dish to share.  Fishing will be allowed.  Water Board members will assist in fishing activities.  Would like to have some type of apparel to identify board members.  Discussed barbless fishing and catch and release only.  Participants will need to sign up adults and children.  No restrictions on bait.  Need tape measure to see what was caught and how big for some type of contest.  POA going to furnish name tags and proposed having a different label for fishermen POA may post picnic announcement on door of pump house.  Terry requested using trap to sample minnows and the request was approved.  Update on donating water from lake for Teller County DOT – Eric reported all is going well with the agreement to allow the use of lake water to maintain roads in Westwood Lakes.
New Business
SDA training – Candy, Frances, and Terry reported on the training and based on what was learned, Candy proposed making index of resolutions and shared information about CORA requirements including what constitutes a public record and what is research.
New equipment for Verizon: Data Collection Unit will be shut down Oct 1, 2015.  The new equipment has to be installed by that date.
Safety Budget
Safety Vests, safety signage, and safety cones are needed.  Marty will get USA Bluebook to Candy and suggest needs so that supplies can be available in time for the POA picnic.
Eric said safety-vest good idea- Safety Green was the color decided on.  May have partial reimbursement for safety equipment from safety grant.  Eric motioned to authorize water district to spend up to $1000 personal protective and safety equipment- Rodney seconded the motion and it passed unanimously.
Board Discussion  - Budget 2016  – Candy will start budget when she receives final numbers from audit.
Monthly Meeting Adjournment –  Eric adjourned the meeting at  8:55 PM.
Respectfully Submitted By:           __________________________
Frances McLaurin, Secretary
Approved by:
_______________________                   __________________________Eric Keehn, President      Rodney Ulferts, Vice President           Candy Amerine, Treasurer<><><>Westwood Lakes Water Board Meeting MinutesJune 11, 2015Attendees:
President – Eric Keehn                                                   Secretary – Frances McLaurin
Vice President – Rodney Ulferts                                   Water Operator – Marty Parrish
Treasurer – Candy Amerine                                           Consultant – Terry AmerineLocation:  People’s National Bank Meeting Room, 651 Scott Ave., Woodland Park, CO
6:04 pm Meeting called to order by Eric Keehn

  • Public Comments
  •  No public comments
  • Agenda Discussion
  • -          Added Rules and Regulations Training to Old Business
    -          Added Training in Fountain to New Business
    -          Added Meeting Dates for the rest of the year to New Business
    -          Added Procedures for increasing Water Rates
    -          Added Water usage for Teller County Transportation
    Consent Items/Financials
  • The May 13, 2015 meeting minutes were reviewed and approved.
  • Bookkeeper’s Report
  • -          Candy Amerine presented the May, 2015 unaudited financial compilation statements.
  • Check Review
  • -          Candy pointed out that Frances McLaurin’s check was for two months, the UPS Check was for two months due to the fact that there was not an invoice last month so the payment was held and verified.  Marty verified that the check to Mountain States Pipe & Supply was for ordered meter parts.
  • Account Status/Billing Issues
  • -          Candy Amerine reviewed the account status and billing items.  There are a couple of people that make automatic payments and are getting behind; they may have to be put on notice. Candy Amerine is going to monitor their accounts.
    Rodney Ulferts made the motion to approve the Consent Items/Financials as presented.  Candy Amerine seconded the motion and it passed unanimously.
    Operator in Charge Report
    -          Marty Parrish stated that the meter transmitter installed at a WLWD residency was still not working and Candy Amerine said that they have been on an average billing until the meter can be repaired.  The transmitter has now been replaced and rewired.  Kirby is to check it.  Marty said that June 22, 2015 will be a good time to replace the water hydrants on Shadowood and Loafers Lane and said that fourteen homes may be out of water if there is not a valve to cut off the water Marty said that the second hydrant on Loafers Lane will not be necessary because there is a blow off valve. Marty is to get the addresses of the homes that may be out of water and it was agreed that the phone numbers would be split and the homeowners will be called to let them know in advance.
    -          The 2015 CCR report was reviewed and that Kip Wiley with Woodland Park was concerned about the violations on the last page but the violations were due to the testing company that was used losing their license.  The testing was moved to another company and the violations were dismissed.  There is not a Certificate of Delivery but this can be printed from the Colorado State website.  Terry Amerine is going to get this from the States website and put a copy of the CCR on the bulletin board and on the WLWD website to comply with the Colorado Department of Public Health & Environment’s requirement that it be posted in two places.  This has to be done by July 1, 2015.  Marty is to test for lead and copper in five of the older homes.  This can be done only between June and August and requires one set only.
    -          Marty will order the second half of the chemicals next month.
    -          Marty to show Terry and Eric how to turn on the generator.
    Old Business
  • Rules & Regs
  • -          Terry Amerine is concerned about paid tap fees.  It was determined by reviewing the Rules and Regulations that if someone has paid the tap fee on a vacant lot, they cannot sell the water tap.  The person purchasing the lot would have to pay a new tap fee at the current rate.
    -          A homeowner is not allowed to shut off or turn on a water valve at the main.  Only the WLWD Water Operator can do this.
    -          Terry Amerine presented a copy of the Rules and Regulations for each member of the board and Candy Amerine suggested that we include some time to review a portion each meeting.  Eric Keehn agreed and it will be added to Old Business.
  • Infrastructure
  • -          Candy Amerine learned from the auditor that people can donate money, time or supplies to the WLWD and that this may be something to look in to when we get ready to replace the water main.
    -          Candy Amerine is going to fill out the survey saying that WLWD wants to keep what they have been approved for on the eligibility list.  All agreed.
  • Squirrel Patrol
  • Terry Amerine said that he checked the property around the lake and could not find that many holes.  It was decided that Terry, Eric, and Rodney would eradicate the squirrels on June 27, 2015 starting at 10:00 am.
  • Bike Racks
  • Candy Amerine talked to the insurance company.  The liability pool will be contacted and will provide the board liability insurance information related to allowing a bike rack on the property.
  • 2014 Audit
  • Candy Amerine met with the auditor and the draft is almost finished.  Vectra Bank sent the wrong information so that held up the audit.  Vectra Bank has sent the correct document and the audit should be completed on time and be available for the July meeting.
  • Transparency
  • Eric Keehn is to be listed as the contact.
  • New Business
  • Grass Cutting
  • The same contractor from last year is mowing around the lake again this year.  He purchased turf tires for his tractor so should do a better job.  It was still wet when he mowed and there were a lot of clumps.
  • SDA Training in Fountain
  • Terry Amerine, Candy Amerine and Frances McLaurin will be attending the training.  Candy is to register Frances for the workshop.
  • Procedures for Increasing Water Rates
  • Candy Amerine proposed WLWD discuss a rate increase at the August 13 meeting. She made a motion to put the notice to the public on the July water bills that are issued 7-01-2015 and on the transparency linked on our Web site and listed with the Special District Association.   Rodney Ulferts seconded the motion and it passed unanimously.  This meets the 30 day requirement by the state.
  • CORA – Related District Policy shown on our web site contact information shows the past president as the contact.  It was decided that Eric Keehn will be the new contact.
  • Meeting Dates
  • -          9/l8/2015    Rescheduling of  Regular Meeting of 9/10/2015
    -          10/8/2015   Regular Meeting
    -          10/13/2015 Budget Meeting  -  Budget draft  to be presented to the board
    -          10/29/2015 Budget Meeting
    -          11/5/2015   Budget Public Meeting
    -          11/12/2015 Regular Meeting
    -          12/3/2015   Budget Public Meeting  – Approve and Sign Budget
    -          12/10/2015 Regular Meeting
  • Water Usage for Teller County Transportation
  • -          Eric Keehn proposed that we allow Teller County Department of Transportation be allowed to use water from Lake Ruth when working on Westwood Lakes roads.  It was determined that there would be a verbal agreement and that Marty Parrish, the water operator, would monitor the overflow to make sure that the level did not get too low.    Eric will present the proposal to the county.  He made a motion to allow the county to use the Lake Ruth water on our Westwood Lake roads unless the Water Operator determines the need to cease.  Candy Amerine seconded the motion and it passed unanimously.
  • Board Discussion
  • -          The Corrpro Cathodic Protection Corrosion Control System annual service plan was discussed.  It was determined that no additional services to this plan are needed.
    Eric Keehn adjourned the meeting at 9:00 pm.
    Respectfully Submitted By:
    ___________________________
    Frances McLaurin, Secretary
    Approved by:
    __________________________          _______________ ____
    Eric Keehn, President                                         Rodney Ulferts, Vice President
    ____________________________
    Candy Amerine, Treasurer

<><><>Westwood Lakes Water Board Meeting MinutesApril 9, 2015Attendees:
President: Eric Keehn                                                         Secretary: Amy Velimirovich
Vice President Rodney Ulferts                                          Water Operator: Marty Parrish
Treasurer: Candy Amerine                                                 Consultant: Terry Amerine
Public: Fred Brocklesby, Francis McLaurinLocation: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO.
6:06 PM Meeting called to order by Eric Keehn
•      Public Comments
- Fred Brocklesby attended representing the Westwood Lakes POA and Francis McLaurin attended as a potential candidate for the open position on the WLWD board of directors.
•      Agenda Discussion
-  Added lamination of WLWD water main maps to Old Business
Consent items/Financials
•      The March 12,2015 meeting minutes were reviewed and approved.
•      Bookkeeper’s Report
- Candy Amerine presented the March 2015 unaudited financial compilation statements.
•      Check Review
- Candy Amerine reviewed the check status.
•      Account Status/Billing Issues
- Candy Amerine reviewed the account status and billing items.
- Amy Velimirovich made a motion to approve the Consent items/Financials as presented.  Rodney Ulferts seconded the motion and it passed unanimously.
Operator in Charge Report
- Marty Parrish reported that the water plant and distribution systems are performing well. Marty Parrish stated that a new meter transmitter was installed at a WLWD residency to replace a transmitter that was damaged during some home repairs.  Marty also stated that two fire hydrants are scheduled to be installed in April 2015.
Old Business
•     WLWD Infrastructure
- Candy Amerine noted that at the state level, there are no new updates to report.
- Terry Amerine stated that some WLWD residencies may have had backflow valves installed on their water lines when the houses were constructed.  The details are unknown regarding which locations and the type of backflow valves that were installed.  Marty Parrish noted that the water district is still waiting to hear the Colorado requirements regarding water backflow preventer valves.
•     WLWD Board Membership
- Francis McLaurin was invited to share her experience and interests with regard to the open WLWD board position.  After a brief question and answer period, Candy Amerine made a motion to open an Executive Session to discuss the open Board member position.  Rodney Ulferts seconded the motion and it passed unanimously.
Executive Session:
- Francis McLaurin, Fred Brocklesby, Marty Parrish and Terry Amerine were excused from the Executive session discussion. Board members participating were Candy Amerine, Eric Keehn, Rodney Ulferts, and Amy Velimirovich.
- The session was recorded and will be kept on file for 90 days.
- After a brief discussion, the Executive Session concluded and the regular meeting resumed.
Francis McLaurin was offered the open WLWD open board membership and she accepted.  Francis will be sworn in and take the oath of office at the next regular WLWD meeting in May 2015.  Francis is filling a vacant board position and will stand for election in May 2016.
•     2014 Audit
- Candy Amerine reported that most of the required audit documents have been supplied to the audit firm and the balance will be supplied within the week.
•     Peoples National Bank Account
-  Eric Keehn, Candy Amerine, and Amy Velimirovich met with the Peoples National Bank representative on Saturday, March 14, 2015 and opened a WLWD public funds account. The savings CD summary will be included in the monthly unaudited financial statements.
•      Lamination of the WLWD Water Main Maps
- Amy Velimirovich presented quotes from UPS and FedEx Office Print Center for laminating the WLWD water main maps.  Rodney Ulferts made a motion to spend up to $25.00 to laminate the WLWD water maps.  Amy Velimirovich seconded the motion and it passed unanimously.  Amy will have the maps laminated and bring them to the next regular WLWD meeting in May 2015.
New Business:
     Lake Fish
- Terry Amerine stated that he counted approximately up to 100 fish at Lake Ruth that have died over the winter.  Terry noted that the total quantity of dead fish and the reason for the kill is unknown.  Terry Amerine suggested that there be a catch and release fishing option at the summer WLPOA picnic to help determine the overall status.
•     Squirrel Patrol
- Terry Amerine stated that another effort to exterminate the Richardson squirrels on the Lake Ruth property is needed.  Terry Amerine noted that there a few CO canisters left from the 2014 squirrel control effort; however, additional canisters will be required.  Rodney Ulferts made a motion to spend up to $500.00 to buy CO canisters to be used for the squirrel control.  Amy Velimirovich seconded the motion and it passed unanimously.
•     WLPOA Meeting
- A WLPOA meeting is scheduled for April 11, 2015.  Eric Keehn will attend representing the WLWD.
•     May Regular WLWD Board Meeting Change
- The regular WLWD board meeting will held on May 13, 2015 at the Merit Real Estate Agency at 510 US-24, Woodland Park, CO.
Board Discussion:
•     Terry Amerine reported that Lake Ruth had been vandalized by parties unknown.  33 Solar lights were taken from WLWD properties and thrown into the Lake.  There was a discussion regarding retrieval possibilities.  It was decided to table the discussion to the May 2015 WLWD meeting to explore more options.
•      A discussion regarding installing bike racks on Lake Ruth property occurred.  The discussion was tabled to the May 2015 WLWD meeting.
-Eric Keehn adjourned the meeting at 8:40 PM.Respectfully Submitted By:
________________________
Amy Velimirovich, Secretary
Approved By:
_________________________                 __________________________         __________________________
Eric Keehn, President                    Rodney Ulferts,Vice President    Candy Amerine, Treasurer<><><>Westwood Lakes Water Board Meeting MinutesMarch 12, 2015Attendees:
President: Eric Keehn                                                         Secretary: Amy Velimirovich
Vice President Rodney Ulferts                                          Water Operator: Marty Parrish
Treasurer: Candy Amerine                                                  Consultant: Terry AmerineLocation: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO.6:08 PM Meeting called to order by Eric Keehn•      Public Comments
- No Public comment
•      Agenda Discussion:
-  Budget officer added to New Business
Consent items/Financials
•      The Feb 12,2015 meeting minutes were approved.
•      Bookkeeper’s Report
- Candy Amerine presented the February 2015 unaudited financial compilation statements.
•      Check Review
- Candy Amerine reviewed the check status.
•      Account Status/Billing Issues
- Candy Amerine reviewed the account status and billing items.
- Amy Velimirovich made a motion to approve the Consent items/Financials as presented.  Rodney Ulferts seconded the motion and it passed unanimously.Operator in Charge Report:
- Marty Parrish reported that the water plant and distribution systems are performing well. Marty Parrish stated that a new chlorine tank was installed and is operational.   Marty reported that he has been working to repair a sending unit on a residential meter that was damaged during construction. If he is unable to repair the unit, the water meter may have to be replaced.Old Business
•     WLWD Infrastructure
- Amy Velimirovich returned the loaned copy of the 2012 WLWD Water Distribution System Improvement Engineering Study.
- Candy Amerine attended a Colorado Trust webinar that addressed investments and new rules.  There was interest by the board Members to invite someone from Colorado Trust to speak at one of the WLWD board meetings.
- Marty Parrish brought copies of the WLWD water main maps for review by the board members.  Amy Velimirovich will obtain quotes for laminating the maps and bring the quotes to the April 2015 board meeting.
•     Peoples National Bank Account
- Eric Keehn contacted a representative from Peoples National Bank to discuss options for the Public Funds account that the WLWD board will be establishing.  Eric Keehn, Candy Amerine, and Amy Velimirovich will meet at the bank on Saturday, March 14, 2015 at 10:30 AM to review the various options and to open the account.New Business:
•     Board Membership Opening
- Terry Amerine stated that he has talked with one of the potential WLWD board member candidates and the individual declined interviewing at this time.  The board discussed the interview process for potential new members.
•     2014 Audit
- Candy Amerine received audit information from the CPA firm that completed the 2013 WLWD audit.  After a discussion, it was agreed to use the same CPA firm.  Candy Amerine made a motion to retain Osborne Parsons & Rosacker LLP as the CPA firm to complete the WLWD 2014 audit.  Rodney Ulferts seconded the motion and it passed unanimously.
•     Budget Officer
- Eric Keehn made a motion to designate Candy Amerine as the Budget Officer for the WLWD 2016 budget review and creation. Rodney Ulferts seconded the motion and it passed unanimously.  There was a discussion and it was agreed to reimburse the Budget Officer for printer ink and paper
 
Board Discussion:
•     Terry Amerine reported that he discovered several dead catfish at Lake Ruth.  He voiced concern that the survival rate of the fish that were added to Lake Ruth in 2014, may be lower than expected.Eric Keehn adjourned the meeting at 8:47 PM.
Respectfully Submitted By:________________________
Amy Velimirovich, SecretaryApproved By:_________________________         _________________________
Eric Keehn, President             Rodney Ulferts, Vice President
_________________________
Candy Amerine, Treasurer<><><>Westwood Lakes Water Board Meeting MinutesFebruary 12, 2015Attendees:
President: Eric Keehn                                                         Secretary: Amy Velimirovich
Vice President Rodney Ulferts                                          Water Operator: Marty Parrish
Treasurer: Candy Amerine                                                 Consultant: Terry AmerineLocation: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO.6:04 PM Meeting called to order by Eric Keehn•      Public Comments
- No Public comment
•      Agenda Discussion:
-  Election of officer to replace Ashley Kingsley as President of the WLWD board of directors was added to the agenda.  Ashely Kingsley no longer resides in the WLWD; therefore, she is no longer eligible to continue as a WLWD board member.
•      Election of New Officers
- Rodney Ulferts nominated Eric Keehn as President and Candy Amerine seconded the nomination.  Eric Keehn accepted the nomination and the vote passed unanimously.
- Candy Amerine nominated Rodney Ulferts as Vice President and Eric Keehn seconded the nomination.  Rodney Ulferts accepted the nomination and the vote passed unanimously.
- Candy Amerine will amend the WLWD transparency on the SDA web site.
- New officers are required to to complete a signature card at Vectra and Park State Bank after the WLWD February,2015 meeting minutes are approved.Consent items/Financials
•      The January 8,2015 meeting minutes were approved.
•      Bookkeeper’s Report
- Candy Amerine presented the January 2015 unaudited financial compilation statements.
•      Check Review
- Candy Amerine reviewed the check status.  Ashley Kingsley’s check will be voided as she did not attend the February 12,2015 meeting and is no longer a WLWD board member.
•      Account Status/Billing Issues
- Candy Amerine reviewed the account status and billing items.
- Amy Velimirovich made a motion to approve the Consent items/Financials as presented with the exception of Ashley Kingsley’s check for the February 12,2015 meeting.  Rodney Ulferts seconded the motion and it passed unanimously.Operator in Charge Report:
- Marty Parrish reported that the new bubbler pump and motor were installed on January 02,2015.  Marty stated that there was a water main break on January 13,2015 that was repaired.  In the spring, the landscaping will be restored and the fire hydrant will be replaced where the break occurred.  Marty Parrish reported that he is reviewing alternative labs for WLWD water testing.  Marty noted that he is using Analytical for testing temporarily until he makes a final decision.  Marty stated that he bought a six month supply of water chemicals and a chlorine mixing tank.  The chlorine tank is consider a capital improvement and has a 10-15 year life span.  Marty stated that Kayo of Armentrout Construction made an inquiry to buy approximately 1000 gallons of water from WLWD to fill his water trailer in an emergency situation.  Armentrout Construction is contracted with WLWD to help repair water main breaks.  After a brief discussion,  Rodney Ulferts made a motion to approve selling water to Armentrout Constructions for $15.00 per tank. when needed.  Candy Amerine seconded the motion and it passed unanimously.Old Business•     WLWD Infrastructure
- Candy Amerine brought copies of the engineering study that was completed in 2012 regarding the WLWD water distribution system improvements.  Amy Velimirovich checked out one copy for review.
- It was decided not to move forward with the grant application with the Colorado Revolving Fund program at this time. The application was tabled to a future time as WLWD has other priorities.
- It was decided to add a WLWD water main map review to a future meeting agenda.  Marty Parrish will provide the information.
•     Peoples National Bank Account
- Candy Amerine distributed copies of the Public Deposit Protection Act to the board members for review.  Peoples National Bank is a PDP depository, so they meet the necessary requirements for the WLWD to open an account.  After a discussion, Rodney Ulferts made a motion to move $20,000 from Vectra Bank to Peoples National Bank to open a Public Funds Account.  Amy Velimirovich seconded the motion and it passed unanimously.
New Business:
•     New Member
- Terry Amerine stated that he has talked with potential WLWD board member candidates to fill the Member at Large open position.  Terry will follow up.
•     WLWD Board Member Education
- Candy Amerine is investigating educational material for the board members to consider.
 
Board Discussion:
•     Candy Amerine, Terry Amerine, and Amy Velimirovich attended the Westwood Lake POA meeting in January, 2015 and shared general information with the board members.Eric Keehn adjourned the meeting at 8:21 PM.Respectfully Submitted By:
________________________
Amy Velimirovich, Secretary
Approved By:
_________________________                                  ______________                            Eric Keehn, President                                                           Rodney Ulferts, Vice President
_________________________
Candy Amerine, Treasurer<><><>Westwood Lakes Water Board Meeting MinutesJanuary 8, 2015Attendees:
President: Ashley Kingsley                     Treasurer: Candy Amerine
Vice President: Eric Keehn                     Secretary: Amy Velimirovich
Consultant: Terry Amerine                      Water Operator: Marty Parrish
Member: Rodney UlfertsLocation: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO.6:17 PM Meeting called to order by Ashley Kingsley•      Public Comments
- No Public comment
•      Agenda Discussion:
- Small Water District Coalition was added to New Business
Consent items/Financials
•      The December 11,2014 meeting minutes were approved.
•      Bookkeeper’s Report
- Candy Amerine presented the December 2014 unaudited financial compilation statements.
•      Check Review
- Candy Amerine reviewed the check status.
•      Account Status/Billing Issues
- Candy Amerine reviewed the account status and billing items. A discussion occurred regarding opening an account with Peoples Bank.  Peoples Bank must meet SDA requirements before WLWD can open an account.  It was decided to table the discussion until the February 2015 meeting.
- Eric Keehn made a motion to approve the Consent items/Financials as presented.  Amy Velimirovich seconded the motion and it passed unanimously.Operator in Charge Report:
- Marty Parrish stated that the water plant and distribution systems are performing well.   Marty reported that there was one home in the water district that had a frozen water line.  Marty also stated that he is waiting for an update regarding the meter parts to replace Woodland Park’s sending unit.Old Business
•     WLWD Infrastructure
- Candy Amerine attended the December 16,2014 webinar regarding the Colorado Revolving Fund Program.  Candy reviewed the grant application process with the WLWD board members.  A discussion followed regarding the WLWD potential projects and the need to set priorities.  Candy Amerine committed to bring a copy of the looping of WLWD water mains engineering study to the February 2015 board meeting for board member review.
•     Marty Parrish reported that the new bubbler pump and motor were installed on January 02,2015. Marty noted that he will retain the old unit and install a new seal kit to have as a spare.
•     Marty Parrish stated that he purchased a 12 month supply of forms used for the water testing requirements for 2015.New Business:
•     Eric Keehn made a motion to adopt a resolution to hold the WLWD Board meetings on the second Thursday of every month in the Peoples National Bank meeting room at 651 Scott Avenue, Woodland Park, Colorado, 80863 at 6:00 PM.  Amy Velimirovich seconded the motion and it passed unanimously.  The resolution complies with the requirement in the SDA manual to designate and post the time and place for all Board meetings.  Paragraph 32-1-903(1)-(2), C.R.S. states The Board must adopt a resolution at the first regular meeting of each year designating the posting place of the 24-hour agenda notice. Paragraph 24-6-402(2)(c), C.R.S. The meeting notice will be posted on the WLWD bulletin board at Lake Ruth.
•     Terry Amerine reported that there are no changes to the WLWD map and he will contact the Division of Local Affairs (DOLA) to notify them that there are no changes in the WLWD boundaries.
•     Terry Amerine stated that a copy of the WLWD Transparency Report has been posted on the WLWD web site and on the bulletin board by Lake Ruth.
•     It was noted that a new member for WLWD board of directors will be required when Ashley Kingsley resigns her position.  The board members were encouraged to consider any potential candidates.
•     Eric Keehn attended the Small Water District Coalition and reviewed the items that were discussed.
 
Board Discussion:
•     No additional discussion occurred.Ashley Kingsley adjourned the meeting at 8:28 PM.Respectfully Submitted By:
________________________
Amy Velimirovich, SecretaryApproved By:
_________________________                                  __________________________
Ashley Kingsley, President                           Eric Keehn,Vice President
_________________________                                 ___________________________
Candy Amerine, Treasurer                             Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Meeting MinutesDecember 11, 2014Attendees: President: Ashley Kingsley                     Treasurer: Candy Amerine Vice President: Eric Keehn                                 Secretary: Amy Velimirovich Consultant: Terry Amerine                                                    Water Operator: Marty Parrish Member: Rodney Ulferts   Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO.   6:09 PM Meeting called to order by Ashley Kingsley   •      Public Comments – Westwood lakes property owner Dave Anderson attended the meeting with inquiries related to potential construction on his vacant lot. All questions were addressed by the WLWD board members. •      Agenda Discussion: -No changes Consent items/Financials •      The November 13,2014 Regular meeting minutes were approved.  The November 20 and December 4,2014 Special meeting minutes were also approved. •      Bookkeeper’s Report – Candy Amerine presented the November 2014 unaudited financial compilation statements. •      Check Review – Candy Amerine reviewed the check status. •      Account Status/Billing Issues – Candy Amerine reviewed the account status and billing items. – Eric Keehn made a motion to approve the Consent items/Financials as presented.  Rodney Ulferts seconded the motion and it passed unanimously.   Operator in Charge Report: -   Marty Parrish stated that the water plant and distribution systems are performing well.   Marty noted that he is replacing the thermal couple on the room heaters in the pump house.  Two additional sending units and one meter has been ordered from Rocky Mountain Pipe to replace the Woodland Park pump house master meter. Old Business •     WLWD Infrastructure – Candy Amerine will attend the December 16,2014 webinar regarding the Colorado Revolving Fund Program.  The webinar is expected to provide information for what is needed to apply for a planning grant to study the WLWD infrastructure. •     Terry Amerine reported that he submitted the WLWD 2015 budget to Teller County per the deadline. •     Marty Parrish reported that the installation of the two fire hydrants planned for 2014 is delayed until 2015.  The issue will be tabled until spring 2015 when the ground is no longer frozen and the installation can occur. •     Marty Parrish stated that the water testing requirements for 2015 will be minimal so the lab cost will be less than expected.  The El Paso County health department monthly bacterial testing cost remains the same. Marty will secure a 12 month supply of forms in January for the testing.   New Business: •     Marty Parrish reported that the pump and motor on the bubbler unit in the pump house is leaking. Replacement parts are on order and will be installed when they arrive without interruption to customer service.   Board Discussion: •     Terry Amerine presented the WLWB web status with updates.  The WLWB Transparency information and CORA are now posted on the web site.   Ashley Kingsley adjourned the meeting at 7:36 PM. Respectfully Submitted By:     ________________________ Amy Velimirovich, Secretary   Approved By: _________________________                            __________________________ Ashley Kingsley, President                           Eric Keehn,Vice President     _________________________                           ___________________________ Candy Amerine, Treasurer                            Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Meeting MinutesNovember 13, 2014Attendees: President: Ashley Kingsley                     Treasurer: Candy Amerine Vice President: Eric Keehn                                 Secretary: Amy Velimirovich Consultant: Terry Amerine                                                    Water Operator: Marty Parrish Member: Rodney Ulferts Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:07 PM Meeting called to order by Ashley Kingsley • Public Comments – No public comment • Agenda Discussion: -Mountain Mutual Form was added to the New Business and SDA webinar was added to Board Discussion. Consent items/Financials • The October 9,2014 Regular meeting minutes were approved.  The October 23 and November 6,2014 Special meeting minutes were also approved. • Bookkeeper’s Report – Candy Amerine presented the October 2014 unaudited financial compilation statements. • Check Review – Candy Amerine reviewed the check status. • Account Status/Billing Issues – Candy Amerine reviewed the account status and billing items.  Candy made a motion to waive the late fee for an account that had no previous late fee occurrences. Eric Keehn seconded the motion and it passed unanimously. – Eric Keehn made a motion to approve the Consent items/Financials as presented.  Amy Velimirovich seconded the motion and it passed unanimously. Operator in Charge Report: -   Marty Parrish stated that the water plant and distribution systems are performing well. Marty reported that the dole valve on Valley Lane was turned on October 30,2014. Old Business •     WLWD Infrastructure – Candy Amerine tabled the discussion until December 2014  to see what is needed to apply for grant money from the Colorado Department of Health and Environment Water Quality Control Division. •      Candy Amerine presented the updated draft of WLWD proposed 2015 budget.  A notice of the November 20,2014 Special meeting to present the WLWD 2015 proposed budget to the public was posted at the WLWD pump house, the  bulletin board by Lake Ruth, and printed in the Pikes Peak Courier View. •    Marty Parrish reported that the installation of the two fire hydrants planned for 2014 will be delayed until 2015 due to the backlog at Armentrout Construction. •     Marty Parrish stated that he will have more information in December regarding water testing requirements for 2015.  Marty reported that he is investigating changing the water testing lab to Acutest in 2015. A discussion occurred regarding testing water for lead and copper in Westwood Lakes.  Marty noted that samples are taken every three years from five homes built before 1979.  The most recent testing was completed in 2014 and no issues found. New Business: •     Eric Keehn reported that he attended the Westwood Lakes POA meeting and provided a status of the WLWD water. A discussion occurred regarding the status of the fish that were added in the spring, 2014.  He noted that there may be catch and release activity in 2015 to see if the fish survived the winter. •     Terry Amerine presented and reviewed a copy of the WLWD water usage from November 1,2013 thru October 31,2014.  The Mountain Mutual form was completed by information supplied by Marty Parrish and the form was submitted to the Mountain Mutual Reservoir Co. and Colorado District 8 Water Commissioner.  Marty Parrish will compare the data collected from the monthly master meter reading and augmentation to help clarify any water loss. •     Board Discussion: – Candy Amerine shared information with the WLWD board members regarding a SDA webinar that she viewed addressing HOA and POA fees. Ashley Kingsley adjourned the meeting at 7:58 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _________________________                                  __________________________ Ashley Kingsley, President                           Eric Keehn,Vice President _________________________                                 ___________________________ Candy Amerine, Treasurer                                          Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Special Meeting MinutesNovember 6, 2014Attendees: President: Ashley Kingsley                                 Treasurer: Candy Amerine Vice President: Eric Keehn                                 Secretary: Amy Velimirovich Consultant: Terry Amerine Member: Rodney Ulferts Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:16 PM Meeting called to order by Ashley Kingsley. • Public Comments – No public comment • Agenda Discussion – WLWD Transparency and water rate increase were added to the agenda. • CORA (Colorado Open Records Act): – Amy Velimirovich presented copies of the completed CORA WLWD policy for records requests.  Terry Amerine will post the policy on the WLWD web site and send a copy to post on the SDA web site. • Contracts: – Amy Velimirovich provided the WLWD Consultant contract for Terry Amerine. The signatures were secured for the consultant position effective January 2015. • 2015 WLWD Budget: – Candy Amerine presented a draft of the projected budget for 2015 for review and discussion.  The completed budget will be available for public review by November 12, 2014.  Candy Amerine noted that the 2015 budget will be available for acceptance and final resolution on December 4, 2014. – A notice of the proposed budget will be printed in the Pikes Peak Courier on November 12, 2014.  A copy of the proposed budget will be available in the office of the WLWD at 70 Morning Sun Drive, Woodland Park, Colorado. • WLWD Transparency: – Candy Amerine presented copies of the WLWD Transparency information to the WLWD board members to confirm accuracy of the information.  Candy Amerine will update the Transparency with 2015 information and submit the Transparency to the SDA for posting. • Water Rate Increase: – Candy Amerine provided copies of the 2015 WLWD Schedule of Fees/Charges to the WLWD board members. Ashley Kingsley adjourned the meeting at 7:15 PM. Respectfully Submitted By: _______________________ Amy Velimirovich, Secretary Approved By: ______________________________       _____________________________ Ashley Kingsley, President                                        Eric Keehn,Vice President ______________________________        _____________________________ Candy Amerine, Treasurer                                        Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Special Meeting MinutesOctober 23, 2014Attendees: President: Ashley Kingsley                     Treasurer: Candy Amerine Vice President: Eric Keehn                     Secretary: Amy Velimirovich Consultant: Terry Amerine                      Water Operator: Marty Parrish Member: Rodney Ulferts Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:09 PM Meeting called to order by Ashley Kingsley. Public Comments – No public comment • Agenda Discussion – Well meter calibration, Corpro, and the Colorado State Water Plan webinar were added to New Business. Executive Session: – An Executive Session was called to discuss two contract labor positions, Water Operator in Charge and the WLWD Courier, – Marty Parrish and Terry Amerine were excused from the Executive session discussion. Board members participating were Candy Amerine, Eric Keehn, Rodney Ulferts, Ashley Kingsley, and Amy Velimirovich. – Ashley Kingsley adjourned the Executive Session at 7:08 PM The Special meeting resumed at 7:10 PM. • Contracts – Eric Keehn made a motion to raise the Water Operator in Charge yearly compensation effective January 2015. Rodney Ulferts seconded the motion and it passed unanimously. – Eric Keehn made a motion to raise the WLWD Courier hourly compensation effective January 2015.  Amy Velimirovich seconded the motion and it passed unanimously.  Candy Amerine recused herself from voting. – After a discussion, it was decided to make the Consultant position, currently held by Terry Amerine, a contract labor position.  Eric Keehn made a motion to provide Terry Amerine with contracts for both the Courier and Consultant positions.  Ashley Kingsley seconded the motion and it passed unanimously.  Candy Amerine recused herself from voting. – Terry Amerine and Marty Parrish were notified of the changes in their contract labor terms and contract signatures were secured for the Operator in Charge and WLWD Courier, effective January 2015.  Amy Velimirovich will generate the Consultant contract and have it available for signatures at the November 6, 2014 meeting. • CORA (Colorado Open Records Act): – Amy Velimirovich reported that the retyping of the CORA draft to reflect the WLWD policy for records requests was almost completed.  Designation of the Custodian of Records required clarification.  It was decided that the WLWD President would be the official Custodian of Records.  Amy Velimirovich will have the completed policy available at the November 6, 2014 meeting. 2015 WLWD Budget: – Candy Amerine presented the projected budget for 2015 for review and discussion. A notice of the proposed budget will be printed in the Pikes Peak Courier on November 12, 2014.  The notice will also be posted on the WLWD web site and on the bulletin board by Lake Ruth. • Well Meter Calibration: – Marty Parrish reported that Colorado states that well meters are required to be calibrated every four (4) years.  The calibration must be completed by December 31, 2015. This would include a master flow meter that could be installed for approximately $450.00.  The master flow meter will help to clarify the monthly unaccounted water loss.  Marty Parrish noted that the cost of the flow meter should be placed under Augmentation in the 2015 budget. • Corpro: – Marty Parrish reported that it was thought that there was a computer reader card issue in the cathodic protection system of the storage tank; however, it was found to be operating correctly.  It was not necessary to contact Corpro to complete repairs. • Colorado State Water Plan Webinar: – Candy Amerine reported that she attended a webinar for the Colorado State Water Plan and presented information to the WLWD board. Ashley Kingsley adjourned the meeting at 8:04 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: ______________________________   _______________________ Ashley Kingsley, President                                   Eric Keehn,Vice President ______________________________    _____________________________ Candy Amerine, Treasurer                                     Rodney Ulferts, Board Member <> <> <>Westwood Lakes Water Board Meeting Minutes October 09, 2014Attendees: President: Ashley Kingsley                     Treasurer: Candy Amerine Vice President: Eric Keehn                     Secretary: Amy Velimirovich Consultant: Terry Amerine                     Water Operator: Marty Parrish Member: Rodney Ulferts Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:12 PM Meeting called to order by Ashley Kingsley • Public Comments – No public comment • Agenda Discussion: -No changes Consent items/Financials • The September 11,2014 meeting minutes were approved. • Bookkeeper’s Report – Candy Amerine presented the September 2014 unaudited financial compilation statements. • Check Review – Candy Amerine reviewed the check status. • Account Status/Billing Issues – Candy Amerine reviewed the account status and billing items. – Eric Keehn made a motion to approve the consent items as presented.  Rodney Ulferts seconded the motion and it passed unanimously. Operator in Charge Report: -   Marty Parrish stated that the water plant and distribution systems are performing well. Marty noted that the dam leakage is normal at one gallon per minute.  Marty also reported that all the water testing has been completed for 2014 and the results are normal.  Marty Parrish reported that he is working on the annual water augmentation report. Old Business •     Candy Amerine reported that the 2013 WLWD audit is completed with no issues were found.  Candy distributed copies of the auditors’ report to the WLWD board members. •     Water Distribution System Update: – Candy Amerine reviewed an email that she received regarding notice of a public action hearing to consider approval of the Water Control Division Proposed 2015 Intended Use Plan. Candy suggested that the 2015 WLWD budget should reflect funds to support a study to replace the WLWD infrastructure if there is no grant money available to cover the cost. •      Candy Amerine presented the WLWD preliminary projected 2015 budget for discussion.  Candy Amerine met with Eric Keehn at Denny’s to create the budget and requested reimbursement for the cost of refreshments.  Ashley Kingsley made a motion to reimburse Eric Keehn and Candy Amerine up to $50.00 to cover the budget planning cost.  Rodney Ulferts seconded the motion and it passed unanimously. •    Ashley Kingsley viewed a workshop on line regarding the SDA Colorado Open Records Act (CORA) and provided a summary to the WLWD board.  Eric Keehn made a motion to accept the WLWD CORA policy per the “District Policy on Responding to Open Requests” draft that was supplied on the web site.  Ashley Kingsley seconded the motion and it passed unanimously.  Amy Velimirovich will retype the draft form to reflect the WLWD policy for records requests. •     A discussion occurred regarding the reimbursement of supplies used by the WLWD Treasurer and Secretary.  Eric Keehn made a motion to compensate the WLWD Treasurer and Secretary for printer cartridges and paper for up to $100.00 per year.  Ashely Kingsley seconded the motion and it passed unanimously. •     Candy Amerine reported that DB Enterprises L.L.C. supplied a copy of their liability insurance and will be the WLWD snow removal contractor for the 2014-2015 season. •     Marty reported that the installation of the fire hydrants has not occurred due to delays with Armentrout Construction. Marty noted that installation maybe postponed until 2015 if the hydrants cannot be installed in November. New Business: •     Marty Parrish stated that Colorado may be requiring that each home have water backflow prevention valves.  There are variations in the cost based on the State requirements.  The issue will be tabled until the State’s requirements are known. •     Board Discussion: – Eric Keehn provided information that was discussed at the Small District Coalition that he attended.  The coalition meets quarterly to share information and ideas regarding local water issues. Ashley Kingsley adjourned the meeting at 8:45 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _________________________         __________________________ Ashley Kingsley, President                            Eric Keehn,Vice President ________________________          ___________________________ Candy Amerine, Treasurer                            Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Meeting MinutesSeptember 11, 2014Attendees: President: Ashley Kingsley                     Treasurer: Candy Amerine Vice President: Eric Keehn                     Secretary: Amy Velimirovich Consultant: Terry Amerine                      Water Operator: Marty Parrish Member: Rodney Ulferts Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:14 PM Meeting called to order by Ashley Kingsley • Public Comments – No public comment • Agenda Discussion: – Candy Amerine added an item to New Business regarding scheduling of additional meetings for October, November, and December. • Bookkeeper’s Report and Account Status – Candy Amerine presented the August 2014 unaudited financial compilation statements. • The August 14, 2014, meeting minutes were approved. – Eric Keehn made a motion to approve the consent items as presented.  Ashley Kingsley seconded the motion and it passed unanimously. Financials • Check Review – Candy Amerine reviewed the check status. • Billing Issues – Candy Amerine reviewed the billing items. – Eric Keehn made a motion to accept the Financials as presented.  Ashely Kingsley seconded the motion and it passed unanimously. Operator in Charge Report: Marty Parrish stated that the water plant and distribution systems are performing well. Marty noted that the dam leakage is normal at 1.25 gallons per minute.  Marty also reported that the Westwood Lakes water usage is approximately 25,000 gallons per day and that the city of Woodland Park usage is minimal.  Marty Parrish reported that he is working on the annual water augmentation report and 2015 long term capital budget.  Marty provided copies of his budget recommendations to the WLWD board members. Old Business Candy Amerine distributed draft copies of the 2013 auditors’ report and representation letter to the WLWD board members for review. Candy reported that she met with the auditors to review the supporting audit documents.  After a discussion, Eric Keehn made a motion to accept the 2013 audit generated by Osborne Parsons & Rosacker, LLP and to sign the audit representation letter authorizing the auditors to completed the audit as presented. Ashley Kingsley seconded the motion and it passed unanimously. •     Water Distribution System Update: – Candy Amerine noted that the WLWD is on the list, “Drinking Water Revolving Fund 2014 Project Eligibility,” for potential funding by Colorado. •    Candy Amerine made a motion to amend the agreed WLWD water rate increase from 2.9% to 2.8% to bring it in line with the annual Consumer Price Index. Rodney Ulferts seconded the motion and it passed unanimously. The rate increase will be effective with the first billing cycle in January 2015. •    Candy Amerine reviewed some of the 2015 budget items.  Eric Keehn and Candy Amerine will continue to work on the budget and present a draft of the 2015 budget at the WLWD board meeting in October. •    Charging for WLWD records access was discussed.  It was agreed that the board will make a resolution and policy regarding record access fees. Ashley Kingsley will view the Colorado Open Records Act (CORA) workshop on the SDA web site and provide ideas and information at the WLWD board meeting in October. •     The WLWD board agreed to accept DB Enterprises L.L.C. as the WLWD snow removal contractor if they can provide a copy of their liability insurance. •     It was decided to table the discussion regarding the bond payment interest rate as Eric Keehn continues his research. •      Marty reported that the fire hydrant replacements have not yet occurred.  The installation is planned for September. New Business: •     Additional WLWD board meetings were added to review and complete the 2015 budget and present it to the public.  Terry Amerine will confirm if the meetings can be held at the Peoples Bank conference room. The meeting schedule is as follows: -October 23 and November 6,2014 – review and discuss the budget in detail                 -November 20,2014 – 2015 budget is available for public review -December 4,2015 – finish and sign the 2015 completed budget Board Discussion: •      Marty Parrish is reviewing the new water meter laws. Verification of the individual home meters was discussed. It was decided to list this as an item for further discussion in the New Business at the October 2104 meeting. Ashley Kingsley adjourned the meeting at 8:47 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _________________________        __________________________ Ashley Kingsley, President                          Eric Keehn,Vice President _________________________      __________________________ Candy Amerine, Treasurer                          Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Meeting MinutesAugust 14, 2014Attendees: President: Ashley Kingsley                                 Treasurer: Candy Amerine Vice President: Eric Keehn                                 Secretary: Amy Velimirovich Consultant: Terry Amerine                                Water Operator: Marty Parrish Member: Rodney Ulferts Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:20 PM Meeting called to order by Ashley Kingsley • Public Comments – No public comment • Agenda Discussion: – The following updates were made to the agenda: – The POA picnic and snow removal at the pump house was added to New Business. – The water rate increase was moved from New Business to Old Business. – The charges for records access was tabled until the September 2014 meeting. – The WLWD 2015 budget was added to Old Business. – Playground at Lake Ruth was added to Board Discussion. Consent items: • Bookkeeper’s Report and Account Status – Candy Amerine presented the July 2014 unaudited financial compilation statements. – A discussion occurred regarding the bond payment interest rate. Eric Keehn will investigate if the bond payment can be refinanced at a lower interest rate. • The July 10, 2014, meeting minutes were approved. – Ashley Kingsley made a motion to approve the consent items as presented.  Eric Keehn seconded the motion and it passed unanimously. Financials • Check Review – Candy Amerine reviewed the check status. • Billing Issues – Candy Amerine reviewed the billing items. – Eric Keehn made a motion to accept the Financials as presented.  Amy Velimirovich seconded the motion and it passed unanimously. Operator in Charge Report: -   Marty Parrish stated that the water plant and distribution systems are performing well. -   Marty reported that an electrician is reviewing the possibilities of cleaning up the power that feeds the V.F.D. drive system. This is a probable solution to prevent the recurrence of the power outage that transpired in June. -   Marty reported that the weeds have been cut on the dam next to Lake Ruth. -   Marty stated that the two fire hydrants bought in 2013, were not installed in July as planned.  The hydrants will be installed once the shutoff valves have been located. -   Marty noted that the dam leakage is 1.5 gallons per minute. -   Marty stated that installing wire mesh on the grate that allows water to flow from Lake Ruth to the lake on the Wommack property, is not necessary due to a low flow rate. Old Business •     Candy Amerine reported that she filed a request for a 60 day extension for the WLWD 2013 audit and it was accepted.  Candy is reviewing a draft of the audit and will work directly with the auditors for completion to meet the new September 30,2014 deadline. The WLPOA picnic held on July 26 appeared to be a success.  Much interest was shown by the Westwood Lake residents regarding the water district. The WLWD board members reviewed operations with residents and answered questions. Marty Parrish also conducted tours of the pump house and supplied literature regarding water conservation. •     Water Distribution System Update: – Candy Amerine confirmed that the WLWD is on the list, “Drinking Water Revolving Fund 2014 Project Eligibility,” for potential funding by Colorado. •    Candy Amerine and Eric Keehn will begin working on the 2015 WLWD budget.  Marty Parrish will review and provide information for additional water operating requirements for the one, five, and ten year budget plans. New Business: •     Candy Amerine received a rate proposal from the same snow removal company that the WLWD used in 2013.  The company will provide the liability insurance information as requested.  Rodney Ulferts may have an alternate source and will investigate further. •     The discussion regarding assessing charges for retrieval of records was tabled to the WLWD September 2014 meeting. •     Ashely Kingsley noted that the grass mowing around Lake Ruth is uneven and not as aesthetically pleasing as in the past.  Terry Amerine will discuss the issue with Ever-Ready Grounds Maintenance. Board Discussion: Ashley Kingsley noted that there was an inquiry at the WLPOA picnic regarding installing a playground by Lake Ruth.  A playground requires a ‘Recreational Area’ designation which is outside of the WLWD jurisdiction.  The WLWD responsibilities are to address water concerns. Installation of a playground will not be pursued. Ashley Kingsley adjourned the meeting at 8:44 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _________________________         ______________________ Ashley Kingsley, President                           Eric Keehn,Vice President _________________________        ______________________ Candy Amerine, Treasurer                          Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Meeting MinutesAugust 14, 2014 Attendees: President: Ashley Kingsley                     Treasurer: Candy Amerine Vice President: Eric Keehn                                 Secretary: Amy Velimirovich Consultant: Terry Amerine                                                    Water Operator: Marty Parrish Member: Rodney Ulferts Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:20 PM Meeting called to order by Ashley Kingsley • Public Comments – No public comment • Agenda Discussion: – The following updates were made to the agenda: – The POA picnic and snow removal at the pump house was added to New Business. – The water rate increase was moved from New Business to Old Business. – The charges for records access was tabled until the September 2014 meeting. – The WLWD 2015 budget was added to Old Business. – Playground at Lake Ruth was added to Board Discussion. Consent items: • Bookkeeper’s Report and Account Status – Candy Amerine presented the July 2014 unaudited financial compilation statements. – A discussion occurred regarding the bond payment interest rate. Eric Keehn will investigate if the bond payment can be refinanced at a lower interest rate. • The July 10, 2014, meeting minutes were approved. – Ashley Kingsley made a motion to approve the consent items as presented.  Eric Keehn seconded the motion and it passed unanimously. Financials • Check Review – Candy Amerine reviewed the check status. • Billing Issues – Candy Amerine reviewed the billing items. – Eric Keehn made a motion to accept the Financials as presented.  Amy Velimirovich seconded the motion and it passed unanimously. Operator in Charge Report: -   Marty Parrish stated that the water plant and distribution systems are performing well. -   Marty reported that an electrician is reviewing the possibilities of cleaning up the power that feeds the V.F.D. drive system. This is a probable solution to prevent the recurrence of the power outage that transpired in June. -   Marty reported that the weeds have been cut on the dam next to Lake Ruth. -   Marty stated that the two fire hydrants bought in 2013, were not installed in July as planned.  The hydrants will be installed once the shutoff valves have been located. -   Marty noted that the dam leakage is 1.5 gallons per minute. -   Marty stated that installing wire mesh on the grate that allows water to flow from Lake Ruth to the lake on the Wommack property, is not necessary due to a low flow rate. Old Business •     Candy Amerine reported that she filed a request for a 60 day extension for the WLWD 2013 audit and it was accepted.  Candy is reviewing a draft of the audit and will work directly with the auditors for completion to meet the new September 30,2014 deadline. •     The WLPOA picnic held on July 26 appeared to be a success.  Much interest was shown by the Westwood Lake residents regarding the water district. The WLWD board members reviewed operations with residents and answered questions. Marty Parrish also conducted tours of the pump house and supplied literature regarding water conservation. •     Water Distribution System Update: – Candy Amerine confirmed that the WLWD is on the list, “Drinking Water Revolving Fund 2014 Project Eligibility,” for potential funding by Colorado. •    Candy Amerine and Eric Keehn will begin working on the 2015 WLWD budget.  Marty Parrish will review and provide information for additional water operating requirements for the one, five, and ten year budget plans. New Business: •     Candy Amerine received a rate proposal from the same snow removal company that the WLWD used in 2013.  The company will provide the liability insurance information as requested.  Rodney Ulferts may have an alternate source and will investigate further. •     The discussion regarding assessing charges for retrieval of records was tabled to the WLWD September 2014 meeting. •     Ashely Kingsley noted that the grass mowing around Lake Ruth is uneven and not as aesthetically pleasing as in the past.  Terry Amerine will discuss the issue with Ever-Ready Grounds Maintenance. Board Discussion: Ashley Kingsley noted that there was an inquiry at the WLPOA picnic regarding installing a playground by Lake Ruth.  A playground requires a ‘Recreational Area’ designation which is outside of the WLWD jurisdiction.  The WLWD responsibilities are to address water concerns. Installation of a playground will not be pursued. Ashley Kingsley adjourned the meeting at 8:44 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _________________________                                  __________________________ Ashley Kingsley, President                            Eric Keehn,Vice President _________________________                                 ___________________________ Candy Amerine, Treasurer                                  Rodney Ulferts, Board Member<><><>Westwood Lakes Water Board Meeting MinutesJune 12, 2014Attendees: President: Ashley Kingsley                               Treasurer: Candy Amerine Vice President: Eric Keehn                                 Secretary: Amy Velimirovich Consultant: Terry Amerine                               Water Operator: Marty Parrish Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:00 PM Meeting called to order by Eric Keehn. Member, Rodney Ulferts has a noted excused absence. • Public Comments – No public comment • Agenda Discussion: – Candy Amerine added an item under New Business regarding the Small District Coalition meeting that Terry Amerine and Eric Keehn attended.  Eric Keehn also added a discussion regarding excessive water usage fees. Consent items: • Bookkeeper’s Report and Account Status – Candy Amerine presented the May 2014 unaudited financial compilation statements. • The May 12, 2014, meeting minutes were approved. – Eric Keehn made a motion to approve the consent items as presented.  Ashley Kingsley seconded the motion and it passed unanimously. Financials • Check Review – Candy Amerine reviewed the check status. • Billing Issues – Candy Amerine reviewed the billing items. – Eric Keehn made a motion to accept the Financials as presented except for the voiding of the director fee for Rodney Ulferts due to his absence.  Ashley Kingsley seconded the motion and it passed unanimously. Operator in Charge Report: –  Marty Parrish stated that the water plant and distribution systems are performing well.  Marty Parrish reported that there was an interruption of service caused by a trip of a VDF pump.  Marty is investigating the possibility of wiring the VDF pump to the other drive so that the pump switches over automatically avoiding this issue in the future.  Marty Parrish completed a leakage survey on the dam and reported that the leakage was one gallon per minute which is slightly higher than the leakage found in 2013.  Marty noted that the most likely reason that the leakage is greater is due to a wet winter and spring. Old Business: •   Terry Amerine reported that bluegill, bass, and catfish have been added to Lake Ruth as planned.  Terry will generate an invoice for half of the cost of the fish and issue it to the Westwood Lakes POA (WLPOA).  Eric Keehn made a motion to post “No Fishing” signs. Amy Velimirovich seconded the motion and it passed unanimously.  The signs will be temporary until the fish reach maturity which is expected to occur in 2016. •   Terry Amerine noted that a copy of the 2013 Consumer Confidence Report (C.C.R.) has been posted on the WLWD web site, as well as, on the bulletin board by Lake Ruth. Copies can also be obtained at the WLWD accountant’s office of Bob Ruhmann.  Copies will also be available at the WLPOA picnic scheduled in July. •   Terry Amerine announced that the WLPOA picnic is scheduled for July 26.  The WLWD will conduct tours of the pump house and address questions. •   Candy Amerine reported that the pertinent WLWD documents have been given to the auditor for the 2013 audit and she is waiting for a response. •   Water Distribution System Update: – Marty Parrish noted that there has been no response yet from JVA Engineering regarding available grant money for the feasibility study to upgrade the WLWD water main infrastructure. New Business: •                 Eric Keehn and Terry Amerine attended a Small District Coalition meeting which is a newly established forum that meets quarterly to share information and ideas regarding local water issues. •   The WLWD board conducted a discussion to review the current rate structure for home owners who have excessive water usage.  The board members agreed to collect more information for future discussions. Board Discussion: •    The board members discussed providing water conservation information to Westwood Lakes home owners.  It was agreed that the WLPOA picnic would be a good venue to present this information. Ashley Kingsley adjourned the meeting at 8:26 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _______________________                                  __________________________ Ashley Kingsley, President                                Eric Keehn,Vice President _________________________                                 ___________________________ Candy Amerine, Treasurer                                  Rodney Ulferts, Board Member<><><><><><>Westwood Lakes Water Board Meeting MinutesApril 10, 2014 Attendees: President: Ashley Kingsley                               Treasurer: Candy Amerine Vice President: Rodney Ulferts                          Secretary: Amy Velimirovich Member: Eric Keehn                                          Consultant: Terry Amerine Water Operator: Marty Parrish Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:02 PM Meeting called to order by Ashley Kingsley. • Public Comments – No public comment • Agenda Discussion: – Ashely Kingsley added an item regarding a voicemail received from the WLWD accountant, Bob Ruhmann. Consent items: • Bookkeeper’s Report and Account Status – Candy Amerine presented the March 2014 unaudited financial compilation statements. • The March 13, 2014, meeting minutes were approved. – Eric Keehn made a motion to approve the consent items as presented.  Ashely Kingsley seconded the motion and it passed unanimously.  Financials • Check Review – Candy Amerine reviewed the check status. • Billing Issues – Candy Amerine reviewed the billing items. – Eric Keehn made a motion to accept the Financials as presented.  Amy Velimirovich seconded the motion and it passed unanimously. Operator in Charge Report: –  Marty Parrish reported that the water plant and distribution systems are performing well.  Marty stated that the city of Woodland Park’s water usage has decreased since March 15, 2014.  Marty will continue to monitor their water usage.  Marty reported that the motor and pump equipment on one of the wells had to be replaced.  The normal life span for the equipment is 5-7 years and it lasted 12 years before it failed. The new equipment increased the gallons per minute (gpm) by 5 for a total of 83 gpm for all three wells combined.  Marty Parrish also noted that he is continuing to revise the WLWD water distribution map. Old Business: •   As the Designated Election Official (DEO), Terry Amerine provided an WLWD election update. – Terry Amerine reported that all documents and notices were distributed and posted as required. – Ashley Kingsley will administer the oath of office to the elected WLWD board members during the May 2014 meeting. Nominations will then be accepted for President, VicePresident, Secretary, and Treasurer and voting will follow. •   Terry Amerine provide an update regarding the addition of fish to Lake Ruth.  Terry Amerine will confirm that the Westwood Lake POA will share 50% of the cost.  Terry Amerine proposed that the WLWD buy the fish for the full amount in May and ask the POA to reimburse the 50%.  Eric Keehn made a motion that the WLWD spend up to $1000.00 to buy the fish.  Rodney Ulferts seconded the motion and it passed unanimously. •   Terry Amerine reported that the Richardson squirrels have returned to the area at Lake Ruth.  Ashley Kingsley and Eric Keehn volunteered to help with extermination using the CO cartridges purchased in 2013. •   Candy Amerine reported that she received a “Letter of Engagement for the Year Ending December 2013” from the auditing firm that completed the WLWD 2012 audit.  The cost quoted to complete the 2013 audit is $5300.00.  After a brief discussion, the WLWD Board agreed to move forward with the auditing firm.  Eric Keehn made a motion to sign the “Letter of Engagement for the Year Ending December 2013” with the auditing firm of Osbourne, Parsons, and Rosacker, LLP CPA. Ashley Kingsley seconded the motion and it passed unanimously.  Candy Amerine will start supplying the required documents for the audit to firm. New Business: •                The WLWD Board member Amy Velimirovich requested that the regular meeting scheduled for May 8, 2014 be moved to an alternate date because of her absence.  A discussion occurred regarding date and location.  Rodney Ulferts suggested an alternate meeting location of Merit Realty and will confirm availability. Candy Amerine made a motion to move the WLWD May meeting to May 7,2014 at 6:00 PM to Merit Realty at 510 US HWY 24.  Ashley Kingsley seconded the motion and it passed unanimously. •   Ashley Kingsley stated that she received a voicemail from the WLWD accountant, Bob Ruhmann.  The message stated that Bob had received a phone call from someone who had heard that the WLWD was looking for a new water operator.  Ashely Kingsley will respond directly to the individual, as we are not in need of a new water operator. Board Discussion: •    Eric Keehn initiated a discussion regarding upgrading the WLWD water mains.  A feasibility study using grant money for upgrading the water main infrastructure will have to be completed.  It was suggested to add “Water Distribution System Update” to the monthly meeting agenda under New Business for periodic updates. Ashley Kingsley adjourned the meeting at 8:05 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _________________________                                  ________________________ Ashley Kingsley, President                                                    Rodney Ulferts,Vice President _________________________                                 ________________________ Candy Amerine, Treasurer                                                     Eric Keehn, Board Member<><><>Westwood Lakes Water Board Meeting MinutesMarch 13, 2014Attendees: President: Ashley Kingsley                               Treasurer: Candy Amerine Vice President: Rodney Ulferts                          Secretary: Amy Velimirovich Member: Eric Keehn                                          Consultant: Terry Amerine Water Operator: Marty Parrish Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:07 PM Meeting called to order by Ashley Kingsley. • Public Comments – No public comment • Agenda Discussion: – Supplementing additional fish to Lake Ruth was added to the agenda by Terry Amerine. Consent items: • Bookkeeper’s Report and Account Status – Candy Amerine presented the February 2014 unaudited financial compilation statements. • The February 13, 2014, meeting minutes were approved. – Amy Velimirovich made a motion to approve the consent items as presented.  Eric Keehn seconded the motion and it passed unanimously.  Financials • Check Review – Candy Amerine reviewed the check status. • Billing Issues – Candy Amerine reviewed the billing items. – Eric Keehn made a motion to accept the Financials as presented.  Rodney Ulferts seconded the motion and it passed unanimously. Operator in Charge Report: –  Marty Parrish reported that the water plant and distribution systems are performing well.  Marty Parrish stated that the city of Woodland Park’s water usage continues to be 90,000 gallons per day. Marty noted that despite the usage, the wells are holding at a good level.  Marty Parrish will continue to monitor the levels and will notify Woodland Park if a decrease in their usage is necessary. Old Business: •   As the Designated Election Official (DEO), Terry Amerine provided an WLWD election update. – No new nomination applications were received for the open WLWD director positions. The lack of any new applications allows for cancellation of the regular election scheduled for May 6, 2014. – Terry Amerine distributed a copy of the “Notice of Cancellation Of Regular Election By The Designated Election Official For The Westwood Lakes Water District” and the “Cancellation Of Election And Declaration Deeming Candidates Elected For Westwood Lakes Water District” forms to the four elected candidates: Carole(Candy)Amerine, Eric Keehn, Rodney Ulferts, and Amy Velimirovich. – Rodney Ulferts made a motion for the cancellation of the regular election.  Eric seconded the motion and it passed unanimously.  The election has been cancelled and the following candidates are declared elected for the following terms: -Carole Amerine                2 Years -Eric Keehn                        4 Years -Rodney Ulferts                 2 Years -Amy Velimirovich            4 Years – The “Notice of Cancellation Of Regular Election By The Designated Election Official For The Westwood Lakes Water District” will be posted at the office of Chulick & Kozleski, the WLWD web site, the WLWD bulletin board by Lake Ruth, and the Teller County Clerk and Recorder’s office.  The notice will also be published in the Pikes Peak Courier View on March 26, 2014. – The elected candidates will take the oath of office at the WLWD Board meeting on May 08, 2014. •   Rodney Ulferts investigated the Highway 24 street addresses suspected not to be included in the WLWD map.  Rodney was unable to determine the addresses’ source for water. Rodney noted that they may have their own wells, as well as, they also may be plumbed to the WLWD water main.  Rodney will continue to investigate and provide an update at the April 10, 2014, meeting. New Business: •    Candy Amerine reported that she contacted the firm that completed the 2012 WLWD audit to arrange a contract for the 2013 WLWD audit.  The firm will submit the required “Letter of Engagement” after April 15, 2014.  The 2012 instructions can be used until the 2013 instructions are received.  Candy Amerine will contact the firm if the instructions have not been received by April 25, 2014. •   Terry Amerine stated that proper arrangements are needed to populate Lake Ruth with additional fish in the spring.  The additional fish will help to balance the ecosystem in Lake Ruth.  Eric Keehn made a motion to spend up to $500.00 to buy fish for Lake Ruth. Rodney Ulferts seconded the motion and it passed unanimously.  Terry Amerine will contact the Westwood Lakes POA to request an additional $500.00 that will be required to cover the total $1000.00 cost.  Eric Keehn will start to research how other POAs, that allow fishing, manage their residential fishing activity. The information will help to establish the rules and regulations that will be required when fishing will begin at Lake Ruth approximately three years after the fish have been added. Ashley Kingsley adjourned the meeting at 7:49 PM. Respectfully Submitted By: ________________________ Amy Velimirovich, Secretary Approved By: _________________________                                  ________________________ Ashley Kingsley, President                                                       Rodney Ulferts,Vice President _________________________                                 ________________________ Candy Amerine, Treasurer                                                            Eric Keehn, Board Member<><><>Westwood Lakes Water Board Meeting MinutesFebruary 13, 2014Attendees: President: Ashley Kingsley                               Treasurer: Candy Amerine Vice President: Rodney Ulferts                        Secretary: Amy Velimirovich Member: Eric Keehn                                          Consultant: Terry Amerine Water Operator: Marty Parrish Location: People’s National Bank Meeting Room, 651 Scott Ave. Woodland Park, CO. 6:04 PM Meeting called to order by Ashley Kingsley. • Public Comments – No public comment • Agenda Discussion: – Summary of the Westwood Lakes POA meeting attended by Eric Keehn was added to the agenda. Consent items: • Bookkeeper’s Report and Account Status – Candy Amerine presented the January 2014 unaudited financial compilation statements. • The January 09, 2014, meeting minutes were approved. – Eric Keehn made a motion to approve the consent items as presented.  Amy Velimirovich seconded the motion and it passed unanimously.  Financials • Check Review – Candy Amerine reviewed the check status. • Billing Issues – Rodney Ulferts made a motion to waive the late fee of $15.46 for account #26 as there was no prior late payment history.  Candy Amerine seconded the motion and it passed unanimously. – Eric Keehn made a motion to accept the Financials as presented.  Amy Velimirovich seconded the motion and it passed unanimously. Operator in Charge Report: –  Marty Parrish reported that the water plant and distribution systems are performing well.   Marty Parrish noted that the snow pack has help to insulate the water main from the icy conditions.  Marty Parrish stated that the city of Woodland Park’s water usage has increased to an average of 85,000 gallons per day over the last two week period.  Marty Parrish reported that there was one service line freeze in February.  The same issue occurred in 2013.  The home owner is aware of the issue. Old Business: •                Marty Parrish stated that storage location for the fire hydrants acquired in 2013 has been moved from Armentrout Construction to the WLWD pump house.  The hydrants will be covered to prevent rodents from gaining access. •   Candy Amerine stated that the WLWD map appears to include the houses thought to be located on Stacey Lane.  The houses have Highway 24 addresses; however, the water lines supplying this area are still unclear.  Terry Amerine will supply Rodney Ulfterts with the Highway 24 addresses and Rodney will investigate further. •   Candy Amerine reported that Bob Ruhmann has asked for a cover letter to be included with the Landlord Third Party Notification regarding late payments by tenants. This notification is supplied to landlords and management companies for rental properties.  Candy Amerine will generate a letter. •   As the Designated Election Official (DEO), Terry Amerine provided an WLWD election update. -Terry Amerine distributed the Self-Nomination and Acceptance applications to current board members, Eric Keehn, Candy Amerine, Rodney Ulferts, and Amy Velimirovich.  The applications were completed and returned to Terry

Comments are closed.